1. Introduction

These Terms and Conditions govern your access to and use of the website operated by SPACE Studies of Planning and Architecture Ltd (“SPACE Studies”, “we”, “our”, or “us”).

By accessing or using this website, registering for an event, submitting materials, purchasing services, or engaging with any of our programmes, you agree to be legally bound by these Terms and Conditions, together with our Privacy Policy and Cookie Policy.

If you do not agree with any part of these Terms, you must not use this website or our services.

These Terms are governed by and construed in accordance with the laws of England and Wales. Any disputes arising in connection with these Terms shall be subject to the exclusive jurisdiction of the courts of England and Wales.

We reserve the right to update or modify these Terms at any time. The most current version will always be published on this website. Continued use of the website or our services following any updates constitutes acceptance of the revised Terms.

2. Company Information

SPACE Studies of Planning and Architecture Ltd is a company registered in England and Wales under company number 10800127.

Registered Office: Office 403, Screenworks 22 Highbury Grove, London, United Kingdom, N5 2ER

ICO Registration Number: ZA739162

3. Definitions

For the purposes of these Terms and Conditions, the following definitions apply:

“SPACE Studies” or “Company” refers to SPACE Studies of Planning and Architecture Ltd, a company registered in England and Wales, operating as an interdisciplinary academic and professional platform.

“Website” refers to www.spacestudies.co.uk and any associated subdomains operated by the Company.

“Services” refers to all activities, programmes, publications, events, conferences, memberships, mentorship schemes, digital products, and related offerings provided by the Company.

“User” refers to any individual who accesses or uses the Website.

“Participant” refers to any individual who registers for, submits to, attends, or otherwise engages in a Service offered by the Company.

“Member” refers to an individual or organisation holding an active membership with SPACE Studies under the applicable Membership Terms.

“Conference” refers to any academic, professional, or interdisciplinary event organised by the Company, whether held onsite, online, or in hybrid format.

4. Use of Website and Acceptable Conduct

The Website is provided for lawful use in accordance with these Terms.

Users agree to access and use the Website responsibly and in a manner consistent with applicable laws and regulations.

You must not:

• Use the Website in any way that may damage, disrupt, or impair its functionality or security.
• Attempt to gain unauthorised access to any part of the Website, server, database, or associated systems.
• Transmit or introduce malicious software, viruses, or harmful code.
• Reproduce, distribute, or exploit Website content for commercial purposes without prior written permission.
• Submit false, misleading, or fraudulent information in connection with any Service.

 

SPACE Studies reserves the right to suspend or restrict access to any User who violates these Terms.

Good Faith Participation

Users and Participants agree to engage with the Company’s Services in good faith. This includes submitting accurate information, responding to official communications in a timely manner where required, and respecting procedural obligations relating to submissions, registrations, memberships, and event participation.

Repeated failure to comply with procedural requirements, withdrawal without notice, or misuse of submission systems may result in restriction of access to future Services at the Company’s discretion.

5. Intellectual Property

All content published on the Website, including but not limited to text, graphics, logos, images, videos, recordings, digital materials, and downloadable resources, is the property of SPACE Studies or its licensors and is protected by applicable intellectual property laws.

Users may access and download content for personal, non-commercial use only. No content may be reproduced, distributed, modified, republished, or exploited for commercial purposes without prior written permission from the Company.

Submissions and Recorded Participation

By submitting abstracts, papers, project descriptions, showcases, curated sessions, proposals, presentations, recordings, or any other materials in connection with a Service, Users, Participants, and Members confirm that they hold the necessary rights to the submitted material and that such material does not infringe the rights of any third party.

Participants retain copyright in their original work. However, by submitting materials or participating in recorded events, they grant SPACE Studies a non-exclusive, royalty-free, worldwide licence to:

• Review and evaluate submissions
• Communicate with reviewers or advisory board members for assessment purposes
• Publish accepted abstracts, papers, project materials, reports, or related content in proceedings, publications, or digital archives
• Record, edit, reproduce, archive, and store presentations, discussions, and event sessions
• Distribute, broadcast, stream, or otherwise make available such materials via the Website, official platforms, social media channels, and promotional materials

 

This licence is granted for academic, professional, archival, and promotional purposes related to the activities of SPACE Studies.

SPACE Studies reserves the right, at its sole discretion, to decline, remove, edit, or withdraw any submitted or published material where necessary for legal, ethical, reputational, or operational reasons.

The Company may edit recordings or materials for clarity, length, technical quality, formatting, or accessibility purposes, provided that the substantive content is not materially misrepresented.

Such action may be taken without prior notice where reasonably necessary to comply with legal or ethical obligations.

Photography, Recording and Media Consent

Events organised by SPACE Studies may be photographed, audio-recorded, video-recorded, or live-streamed for documentation, archival, academic, and promotional purposes.

By attending or participating in any event (whether onsite, online, or in hybrid format), Participants, Members, Speakers, Exhibitors, and Attendees expressly consent to being photographed, recorded, or otherwise captured in event media.

SPACE Studies reserves the right to use, reproduce, edit, publish, and distribute such media in any format or medium, including but not limited to the Website, social media platforms, publications, promotional materials, and future event documentation.

If an individual has specific concerns regarding identifiable media use, they must notify the Company in writing prior to the event. While reasonable efforts may be made, the Company cannot guarantee exclusion from group or wide-angle recordings.

6. Payments and Financial Transactions

Certain Services offered by SPACE Studies require payment of fees, including but not limited to conference registrations, event bookings, memberships, digital products, and submission processing fees.

All payments must be made through the authorised payment methods provided on the Website.

Payments are processed securely through third-party payment providers, which may include Stripe, PayPal, WooCommerce, Event Espresso, Paid Memberships Pro, or other authorised platforms. The Company does not collect or store full credit or debit card details.

By completing a transaction, the User confirms that they are authorised to use the selected payment method.

Prices and fee structures for Services are published on the relevant service pages and may be updated from time to time. The applicable fee is the amount displayed at the time of purchase or registration.

Refunds, cancellations, transfers, or fee adjustments are governed by the specific Terms and Conditions applicable to each Service (e.g., Conference Terms, Event Terms, Membership Terms).

Transaction fees charged by third-party payment providers may be deducted where specified in the applicable Service Terms.

Chargebacks and Payment Disputes

Users agree not to initiate unjustified payment disputes or chargebacks through their bank or payment provider in relation to Services properly delivered by the Company.

In the event of a payment dispute or chargeback, SPACE Studies reserves the right to provide relevant transaction records, registration confirmations, attendance records, correspondence, and applicable Terms to the payment provider as evidence.

Where a chargeback is found to be unjustified, the Company reserves the right to recover the outstanding amount, applicable administrative costs, and any dispute fees incurred.

7. Limitation of Liability

To the fullest extent permitted by applicable law, SPACE Studies shall not be liable for any indirect, incidental, consequential, special, or punitive damages arising out of or in connection with the use of the Website or participation in any Service.

This includes, but is not limited to, loss of profit, loss of opportunity, loss of data, reputational harm, travel or accommodation costs, or technical disruptions.

The Company does not guarantee uninterrupted access to the Website or Services and shall not be liable for delays, technical failures, platform outages, or circumstances beyond its reasonable control.

Nothing in these Terms shall exclude or limit liability for death or personal injury caused by negligence, fraud, or any other liability that cannot be excluded under the laws of England and Wales.

8. Third-Party Services and External Links

The Website and Services may integrate or provide links to third-party platforms, payment processors, booking systems, video-conferencing tools, and external websites.

SPACE Studies is not responsible for the content, security, privacy practices, or availability of third-party services. Users acknowledge that their use of such services is subject to the respective third party’s terms and policies.

The Company shall not be liable for any loss or damage arising from reliance on third-party services.

9. Force Majeure

SPACE Studies shall not be liable for any failure or delay in performing its obligations where such failure results from events beyond its reasonable control, including but not limited to natural disasters, public health emergencies, government restrictions, technical outages, venue closures, labour disputes, or other unforeseen circumstances.

10. Data Protection

The Company processes personal data in accordance with applicable data protection legislation, including the UK GDPR and Data Protection Act 2018.

Details regarding the collection, processing, and storage of personal data are set out in the Privacy Policy, which forms part of these Terms.

11. Specific Service Terms

Certain Services offered by SPACE Studies are governed by additional specific terms and conditions.

These include, but are not limited to:

• Conference Terms and Conditions
• Non-Conference Event Terms
• Membership Terms and Conditions
• Mentorship Programme Terms
• Publication and Author Agreements

 

Where applicable, these additional terms form part of the contractual relationship between the User and the Company.

In the event of any conflict between these General Terms and specific Service Terms, the specific Service Terms shall prevail.